Never lose docs again with Wojo’s document management software.

Document management software is a system that stores and organises your business documents in one place: online. Instead of digging through email chains, desktop folders, or hard drives, you get instant access to the right version of the right file, every time. It’s a faster, safer, and more efficient way to manage everything from contracts and manuals to forms and photos.

• Document management is a big part of business process management, whether in a small business or a large enterprise. Here’s why a document management system is essential for every business:

√ It’s the single source of truth stored in a central location

√ Better document organisation

√ Data security and disaster recovery  

Manual methods in document management systems are time-consuming, and prone to human errors and physical damage, which exposes the organisation to financial and compliance risks.  In addition to the financial cost are the paper and cabinets that require significant physical space in the office.

Document management software, such as Wojo, advances document management through a digital environment.

√ It enables regulatory compliance through audits

√ It increases transparency and accountability across the organisation 

√ It’s efficient, intelligent and improves workflow

√ It’s secure and protects sensitive information 

√ It’s scalable and collaborative 

√ It increases productivity and improves client relations
√ It’s mobile-friendly and has third-party integration capabilities

Some of the key components of document management software is document importing and storage, metadata, indexing, and collaboration. 

Wojo, in particular, has all the advanced features a business needs for document management. As an all-in-one business management system, our multi-tool platform welcomes an unlimited number of users for stronger team collaborations. Our document management feature supports various file formats, permission and access control, storage, and shared services with your favourite app. 

• Documents management, in its basic form, captures, stores and retrieves digital documents. However, there is a broad range of products that cater to the different needs of every business. Here are some of the common types of document management system:

• Content Management System
  
  CMS is designed to organise, manage and deliver a range of media and content to web users who want to upload, download, share or publish online.

   

• Records Management System
  
  This system is designed to manage business information and transactions such as invoices, budget documents, reports, etc. It is largely used by government agencies, and legal and healthcare industries.

   

• Workflow Management System
  
  A workflow management system is used by companies who want to automate repetitive processes and enhance workflow.

• • Document management system enhances the project management and workflow of individual users and teams. Along with having a reliable document management software like Wojo, applying some of the best practices in document management empowers the business. Here are some helpful tips:

   

  • Avoid duplication
  • Develop key metrics
  • Define access limits
  • Share accountability
  • Take advantage of the cloud-based DMS and automation process

Yes, 100%. Our platform runs in the cloud, which means your documents are available from anywhere, on any device. You don’t need servers, complex installs, or IT help to get started. Just log in and get working, from the office, the job site, or wherever business takes you.

With built-in file history, version tracking, and access logs, Wojo makes it easy to meet compliance requirements. Every change is recorded, every approval is time-stamped, and you always know who accessed what. If you ever need to produce documentation for an audit or review, it’s all there, neatly stored and searchable.

Absolutely. Wojo lets you control who can view, edit, or approve each document. You can assign permissions by user, team, role, or project, so sensitive files stay protected, and everyone only sees what they need to.

Wojo is built to scale. Whether you’re a sole trader or a team of 200, our document manager software adapts to fit your setup. There’s no cap on users, and the system stays fast, flexible, and easy to use, no matter how many projects or documents you’re managing.

Yes. You can upload PDFs, Word docs, Excel sheets, images, drawings, scanned files, and more. If it matters to your business, Wojo can store it, organise it, and make it easy to find when you need it.

It does. You can connect all your docs with timesheet software, job management software, and other core systems. That means files live exactly where you need them, all within the same platform you use to track time, manage tasks, and run projects.

Setup is simple. You can create your account, upload your first batch of documents, and start sharing in minutes. We’ll help you migrate your files and train your team if needed, so you hit the ground running.