Technological advances have increased productivity demands. Productivity is the measure of economic or business performance based on the amounts of labour, capital and other resources. In an organisation, productivity can be measured at the following levels:
- Personal Productivity – This refers to how much individuals can complete their tasks efficiently every day in the workplace and in their personal lives.
- Team Productivity – This refers to the collective output completed by a team over a given period.
- Workforce Productivity – This refers to the overall productivity of all employees in an organisation’s workforce.
Factors that impact productivity
Because of technology, the definition of productivity in the digital era means working smarter and looking for opportunities to improve efficiency. These are the factors that play a role in improving your organisation’s productivity.
Equipment and resources
Embracing technology will greatly improve your business operations. Insufficient tools and resources undermine productivity. Invest in good industry-specific business management software that has integrated tools ranging from timesheets, scheduling and compliance to real-time reporting. Of course, partner with a reliable project management solutions provider like Wojo to provide you with a robust system to help organise and manage your day-to-day operations.
Good working environment
It has been proven that workplaces with good working conditions make employees happy and boost productivity. Aside from the rapid technological developments, the global pandemic has shifted the way people work. Championing flexible working helps achieve more productivity. According to a survey conducted by Airtasker, employees working remotely worked 1.4 more days every month, or 16.8 more days every year than office workers.
A leader’s style and approach to managing the team and setting objectives influence productivity. Taking a personal interest in an employee’s work encourages them to engage more and openly communicate the challenges they encounter. Asking open-ended questions in a respectful tone is one way to connect with employees while at the same time helping them obtain clarity and ownership of their work.
How can employees improve their productivity?
Did you know that an organisation with a high employee engagement rate is 21% more productive? According to Forbes, fostering collaboration and building interpersonal relationships create a space and culture for employees to be productive and engaged.
Check in daily with your team
Daily checking in with employees doesn’t mean micromanaging but asking the right questions and conducting them appropriately by making them feel supported. Ask your team the following questions:
- What tasks have been accomplished today? Are we on track to achieve our objectives?
- What challenges have you encountered that are hindering faster progress?
- What can I do to help you with these challenges?
Set clear goals and expectations
Provide clear, specific, realistic, and measurable goals for individual employees, teams, and the organisation. Strengthen communication protocols to effectively implement tasks and provide transparency on how their performance is being tracked.
Help them understand why performance tracking is important
After setting expectations with your team, track performance based on how they’re performing their duties to meet the goals rather than counting how many hours are spent on the projects. Don’t judge struggling employees. Instead, ask how the management can help. On the other hand, large enterprises rely on time tracking to monitor expected business output. Regardless of the company size, time tracking software helps measure employee performance without bias and human intervention.
Eliminate repetitive tasks
One research revealed that office workers spend 69 days per year on repetitive and monotonous administrative tasks. This is costing the global economy USD 5 trillion annually in lost productivity. Automating repetitive tasks using a reliable system provides strategic direction for improving the process to increase productivity. In addition, automation reduces mistakes and dependency on manual processes.
Use positive reinforcement
Using positive reinforcement practices helps create a positive work environment. Punishing employees lowers their morale and will only make them more disengaged. Acknowledging and celebrating employees for their hard work increases job satisfaction. Rewarding employees for their quality work are more likely to be open to learning new skills and taking on additional responsibilities.
Wojo empowers businesses with an innovative and all-in-one management system to help transform business operations. With our simple yet powerful and user-friendly ecosystem, Wojo will help increase your business’s productivity and profit with solutions that save time and costs.
Schedule a demo today and experience how you can streamline your team’s operations with Wojo.