Say no to chasing timesheets. Say yes to easy, accurate pay.
Care teams don’t work standard hours. Sleepovers, broken shifts, community visits, and on-call recalls are regular parts of the job, and each must be recorded accurately to avoid payroll problems later.
Wojo’s healthcare timesheet software captures it all as it happens, from any device, across every site and home visit. Your coordinators stop spending Monday mornings reconciling the weekend, and your payroll team stops fixing errors on a Friday afternoon.
Healthcare timesheet software built for the shifts your team actually runs.
Generic timesheet tools are built for clock-in and clock-out. Healthcare is more complicated than that.
Wojo handles sleepovers, broken shift recalls, travel time between client homes, on-call periods and multi-site rosters without manual workarounds. Every entry is recorded against the correct shift type, classification, and award conditions, ready to flow straight into payroll.
Award rules built in from day one.
The reason most timesheet tools fail in healthcare is that they leave award interpretation to someone else. Wojo doesn’t.
Our award interpretation engine applies the correct rates, penalties, allowances and loadings for each shift entry automatically, including:
- SCHADS,
- The Nurses Award 2020,
- The Aged Care Award 2010
- The HSU Award
- Any EBA your organisation operates under
No more manual lookups, and definitely no more second-guessing Schedule B.
Why small timesheet errors cause big mistakes.
Underpayment in aged care and disability support has made national headlines, triggered Fair Work investigations and landed providers with back-pay bills they weren’t expecting.
Most of those problems started with timesheets. Missing allowances, incorrect shift classifications, and inconsistently applied sleepover rates are small errors that compound quietly across a large workforce.
Wojo captures every shift accurately and every allowance automatically, so you’re not discovering a problem when a regulator does.
Built for casual pools and last-minute changes.
Your time tracking should never be an island. Wojo’s construction timesheet software integrates with other tools you already use, pulling work hours straight into your payroll and project workflows without double entry.
Connect with accounting, planning, and resource systems to keep everything running smoothly. This means fewer manual steps for your admin team and more consistency across your operations, just like other leading digital tools in the industry.
Medical staffing timesheet software that works with the tools your team already uses.
Our healthcare timesheet software connects with the accounting platforms your finance team relies on, including
- Xero
- MYOB
- QuickBooks
- Oracle NetSuite
- Microsoft Dynamics 365 Business Central
- Reckon
- FreshBooks
- ZohoBooks
- Pronto XI
- MSG
and many more
Hours recorded in the field flow straight through to payroll and accounting, meaning you don’t have to worry about double entries or reconciliations at month end.
Get real-time visibility across every site and visit.
With Wojo’s medical staffing timesheet software, you’re not waiting for paper timesheets to land on your desk. Coordinators see exactly who’s clocked in, where and on which shift right now.
That live view helps you manage rosters proactively, respond to gaps faster and catch under-coverage before it becomes a compliance issue. Pair it with Wojo’s shift scheduling and allocations, and you get one connected view from roster to payslip without jumping between platforms.
Compliant records, ready when you need them.
Every shift recorded in Wojo creates a time-stamped, auditable trail. If Fair Work, the Aged Care Quality and Safety Commission or an NDIS auditor ever asks questions, you have clear evidence in hand.
Combined with Wojo’s healthcare payroll software and STP Phase 2 compliant reporting to the ATO, your timesheets feed a fully compliant, end-to-end payroll process with significantly less admin overhead.
Easy healthcare timesheet software for your team.
Whether your workers are in a facility, in the community or visiting clients in their homes, Wojo works the same way. Use mobile clock-in from a phone, tablet or kiosk, with real-time updates your office team can see instantly.
Onboarding is quick, the interface is straightforward, and the rules run in the background, so your staff just need to record their time.
FAQs.
What is healthcare online timesheet software?
It’s a platform that lets healthcare workers record shifts digitally – from a phone, tablet, or kiosk – with built-in award rules for healthcare-specific conditions like sleepovers, broken shifts, and travel time. Instead of paper timesheets or generic apps, you get accurate, compliant records that feed directly into payroll.
Does Wojo handle SCHADS sleepovers and broken shifts?
Yes. Wojo’s award interpretation engine automatically applies SCHADS Schedule B provisions, including sleepover allowances and broken shift entitlements. You don’t need to calculate these manually or check the award each time.
Will healthcare online timesheet software work for community and home care workers?
Wojo is built for distributed teams. Workers can clock in from their phone, record travel time between client visits and attach site or client codes to each shift, giving you complete, accurate records regardless of where your staff are working.
Can I connect Wojo with my existing accounting software?
Yes. Wojo’s medical staffing timesheet software integrates with Xero, MYOB, QuickBooks, Oracle NetSuite, Microsoft Dynamics 365 Business Central and many other platforms, so timesheet data flows straight through to payroll and accounting without manual re-entry.
How does Wojo help with healthcare compliance and audits?
Every shift recorded in Wojo creates a time-stamped, auditable record. The healthcare timesheet software applies current award rates and allowances automatically and supports STP Phase 2 reporting to the ATO, so you’re always ready for an audit, not scrambling to reconstruct records when one arrives.
Ready to give your
coordinators their
time back?
If your team is still chasing paper timesheets or correcting timesheet data before every pay run, Wojo’s healthcare online timesheet software can change that.
Book a call with the Wojo team and we’ll show you exactly how it works for your awards, your sites and your staff.